Event Planner at TripActions

Role overview

This job description has been rewritten in fresh language using the facts in the listing. Source credit and original listing details are available below.

This full-time, remote Event Planner role is based in the United States and pays $60,000–$70,000 per year. The planner manages client event programs from initial planning through delivery and financial closeout, with an emphasis on operational coordination, client objectives, and commercial results.

Responsibilities span sourcing venues and suppliers, negotiating and reviewing contracts, coordinating event logistics and room setups, managing budgets and payments, and completing billing and reconciliation. The planner works with clients, project teams, suppliers, account partners, and Reed & Mackay’s events organization, while maintaining project records and providing updates and debriefs to stakeholders. The role may include out-of-hours support, on-site event assistance, and client venue visits when needed.

The position calls for at least two years of current, relevant meeting and event planning experience, ideally involving both national and international programs. Candidates should bring strong client service, organization, commercial judgment, negotiation, communication, and problem-solving skills, along with proficiency in Microsoft Office, modern project management tools, and venue sourcing platforms, especially Cvent.

Role at a glance: Remote U.S. Event Planner role coordinating client event programs from planning through delivery and financial reconciliation, with annual pay of $60,000–$70,000.

Responsibilities mentioned in the listing

• Plan and coordinate client event programs end to end, including operational delivery and financial closeout.
• Source venues and suppliers; negotiate and review contracts; coordinate offsite activities and supplier payments.
• Work with client contacts to understand program goals and communicate client requirements and business rules to project teams.
• Develop and manage event budgets, negotiate costs, pursue revenue opportunities, and support agreed profitability.
• Coordinate function-room layouts, seating, audiovisual needs, food and beverage, rooming lists, and venue visits.
• Manage virtual supplier payments, invoicing, billing, and final financial reconciliation.
• Maintain project documentation and complete project-specific Event Specific Agreements in line with contract policies, documentation standards, and service-level agreements.

Qualifications stated in the listing

• At least two years of current, relevant meeting and event planning experience; national and international experience is preferred.
• Experience planning meetings, group accommodation, and venue sourcing.
• Strong client-facing, consultative, presentation, verbal, and written communication skills.
• Ability to build and sustain productive relationships with clients, colleagues, suppliers, account managers, and account executives.
• Strong organization, attention to detail, negotiation, commercial awareness, and stakeholder management skills.
• Critical thinking and problem-solving skills, including the ability to handle complex customer inquiries and time-sensitive issues.
• Ability to manage multiple priorities, stay effective under pressure, and adapt to a fast-changing environment.
• Self-motivated, collaborative, resourceful, empathetic, and professionally composed.